VU PHONG PHU | Editable working copy. Click table cells to complete. Save changes using your editor before distribution.

Pro forma invoice - blank template

QUOTATION / PLANNING ONLY | Not a final commercial invoice.

FIELD	TO COMPLETE
PI number / issue date / valid until	________________________________
Seller legal name / address	________________________________
Buyer legal name / address	________________________________
Contract / RFQ reference	________________________________
Origin / destination / delivery point	________________________________
Delivery term	[rule] [named point] Incoterms 2020
Proposed shipment window	________________________________

RICE / APPROVED REF.	PACK / QTY MT	PRICE / MT	AMOUNT
[variety / TDS revision]	[format / size / MT]	[currency / value]	[value]
[additional line]	[details]	[value]	[value]

Total: [currency / amount] | Payment proposal: [agreed discussion basis]
Packaging / sample approval assumptions: [details]
Prepared by: [name / title]

Commercial invoice - blank template

TEMPLATE - NOT ISSUED | Populate with the actual agreed transaction and shipment.

FIELD	TO COMPLETE
Invoice number / issue date	________________________________
Seller legal name / address	________________________________
Buyer / consignee legal name / address	________________________________
Contract / L/C reference, if applicable	________________________________
Origin / shipment reference	________________________________
Delivery term / named point / version	________________________________
Currency / payment basis	________________________________

GOODS / PACK DESCRIPTION	QTY / UNIT	UNIT PRICE	AMOUNT
[rice description / approved reference]	[MT or agreed unit]	[currency]	[currency]
[additional line]	[quantity]	[price]	[amount]

Goods subtotal: __________ | Agreed additional charges: __________
Invoice total / currency: __________
Issuer / authorized signatory if required: _____________________

Packing list - blank template

TEMPLATE - NOT ISSUED | Physical packing data only; reconcile to the invoice.

FIELD	TO COMPLETE
Packing list number / date	________________________________
Seller / buyer / consignee	________________________________
Invoice / contract / shipment reference	________________________________
Loading / destination point	________________________________
Container / seal, if available	________________________________
Shipping marks / pallet details	________________________________

RICE / PACK	PACKAGES	NET KG	GROSS KG
[variety / format / net pack size]	[count]	[actual]	[actual]
[additional line]	[count]	[actual]	[actual]
TOTAL	[count]	[kg]	[kg]

Dimensions / volume when needed: ______________________
Packed by / checked by / date: __________________________

One reconciliation sheet

Use before documents are issued or presented.

CHECK	WORKSHEET
Net weight	Number of bags x net kg/bag = total net kg: __________
MT conversion	Total net kg / 1,000 = total net MT: __________
Invoice amount	Net MT x price/MT + agreed charges = total: __________
Gross weight	Actual weighing / packing record reference: __________
Consistency	Party names, rice description, quantities and references match: ____
Transport / credit	Compare required data to transport and L/C terms: ____

Safe document handover

Use a controlled revision and authorized issuer. Verify any payment instruction change through an independently verified company contact before acting. Send only the agreed shipment documents through the agreed channel.

Reference: U.S. International Trade Administration - Common Export Documents